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Questions and Answers List

level questions: Level 1

QuestionAnswer
application of knowledge, skills, tools, and techniques to project activities to meet the project requirementsproject management
5 Process groupsinitiating planning executing monitoring and controlling closing
highlights the importance of appropriately engaging project stakeholders in key decisions and activitiesproject stakeholder management
enabler; help the team get the work completed, to run interference for the team, to get scarce resources that team members eed, and to buffer them from outside forces that would disrupt the workproject manager
"Leadership is the art of getting others to want to do something that you believe should be done."Vance Packard
represent the management or administrative parts of the jobplanning, scheduling and control of work
function of performance, time, and scopecost
three components to the planstrategy tactics logistics
overall approach or the game plan that will be followed to do the workstrategy
high-level approach that your project will take to achieve the project requirementsstrategy
includes the sequence in which the work will be done, who will do what, and how long each step will taketactics
deals with making sure the team has the materials and other supplies needed to do their jobslogistics
team can begin workexecution
while the plan is being implemented, progress is monitored to ensure that work is progressing according to the plancontrol
review of the project be conductedcloseout
First step in managing a project where it helps to visualize the desired end resultdefine the problem
Second step in managing a project for brainstorm solution alternativesdevelop solution options
third step in managing a project answering questionsplan the project
fourth step in managing a project showing once the plan is drafted, it must be implemented.execute the plan
fifth step: are we on target? if not, what must be done? should the plan be changed?monitor and control the progress
last step: what was done well? what should be improved? what else did we learn?close the project
attempted to determine a minimum body of knowledge that a project manager needs in order to be effectiveProject Management Institute
way of doing somethingprocess
first process in project:initiating
defines what is to be done to meet the requirements of project customersproject charter
next process in projectplanning
one is to do this so work must be done to create the product of the projectexecuting
assessment of the quantity and quality of workmonitoring
ensures that the project is properly planned, executed, and controlled, including the exercise of formal project change controlproject integration management
authorizing the job, developing a scope statement that will define the boundaries of the project, subdividing work, verifying amount of work, specifying scopeproject scope management
refers to developing a schedule that can be met, then controlling work to ensure that this happensproject time management
involves estimating the cost of resources, including people, equipment, materials, and such things as travel and other support detailsproject cost management
includes both quality assurance and quality controlproject quality management
involves identifying the people needed to do the job, defining their roles, responsibilities, and reporting relationshipsproject human resources management
planning, executing, and controlling the acquisition and dissemination of all information relevant to the needs of all project stakeholdersproject communications management
systematic process of identiying, quantifying, analyzing, and responding to project risk, includes maximizing the probability and consequences of positive events and minimizing probability and consequences of adverse eventsproject risk management
involves deciding what must be procured, issuing requests for bids or quotations, selecting vendors, administering contracts, and closing them when the job is finishedproject procurement management
includes the processes required to identify and manage the people, groups, or organizations that could impact or be impacted by the projectproject stakeholder management
he first made people realize that management was a profession rather than a jobDr. Peter Drucker
responsible for day-to-day management of the project and must be competent in managing the six aspects of a projectproject manager
6 aspects of a projectscope schedule finance risk quality resources
plan of work that ideally gets you to the desired outcomeproject
method of continuous improvementkaizen
one of the most effective tools for root cause analysis in the lean management arsenal5 Whys technique
who developed 5 whys technique?Sakichi Toyoda
Who developed 5W1H approach?Jean-Pierre Giraud
your message to the rest of the world about what you intend to accomplish with your projectmission statement
description or declaration of what an organization/project team wants to obtain or accomplish upon the completion of a projectvision statement
what you plan to achieve by the end of your projectproject objectives
anything that can potentially disrupt your project or your teamrisk
process that figures out how likely that a risk will arise in a project, studies uncertainty and how it would impact the project in terms of schedule, quality, and costsrisk analysis
lists all the potential project risk and what their characteristics would berisk identification
overall process that project managers use to minimize and manage risk; it includes risk identification, assessment, response development, and response controlrisk management
processing of prioritizing risks for further analysis or action; scale is commonly ranked from zero to one; beneficial it will focus mostly on high-impact risksqualitative risk analysis
statistical analysis of the effect of those identified risks on the overall project; counts the possible outcomes for the project and figures out the probability of still meeting project objectivesquantitative risk analysis
on large-scale projects, risk management strategies might include ___________ for each risk to ensure mitigation strategies are in place if issures ariseextensive detailed planning
for these type of projects, risk management might mean a simple, prioritized list of high, medium, and low priority riskssmaller projects
common and practical approach to establishing the project risk plansix-step process
Step 1 in a Project Risk Plan; brainstormMake a list.
Step 2 and 3 that allow you to prioritize all identified threats to the project and help you determine how much time, effort, staff and money should be devoted to mitigate eachDetermine the probability of risk occurrence and negative impact.
Step 4; risks can be prevented; others can only be mitigatedPrevent or Mitigate the Risk
Step 5; where preventive measures are those steps taken before the risk becomes realityConsider contingencies
directly linked to the prioritization factorscontingencies
Step 6: trigger pointEstablish the trigger point.
designated amounts of time and/or budget to account for risks to the project that have been identified and actively acceptedcontingent reserves
designated amounts of time and/or budget to account for risks to the project that cannot be predictedmanagement reserves
sum of all projects under your purviewportfolio
involves multiple projects working toward the completion of a single deliverableprogram
useful tool when managing many risks across projects; it will help youplot your risks in quadrants according to probability and negative impactrisk matrix
useful tool in managing actions taken regarding accepted risks to the project; last ingredient of the project risk plan, living, breathing, dynamic tool; helps you identify ownership of contingency implementationrisk register
defining the types of information you will deliver, who will receive it, the format of communicating it, and timingcommunications planning process
figuring out what kind of communication your stakeholders need from the projectcommunications requirements analysis
communicating through electronic communicationvirtual teams
if all the parties to the communication are taking part in the exchange at the same timesynchronous communication
gathering of team members at the same locationlive meeting
telephone call in which several people participateconference call
conducted online using software like skypeaudio conference
audio conference with a connection between computers that can display a docu or sheet that can be edited by both partiescomputer-assisted conference
with live video of the participantsvideo conference
exchange of text or voice messages using pop-up windows on the participants' computer screensIM
exchange of text messages between mobile phones, pagers, or personal digital assistantstexting
communication that do not require parties to be present at the same timeasynchronous communication
widely used to coordinate projects and to communicate between team memberselectronic mail
online journal that can be private, shared by an invitation, or made available to the worldblog
online news sources for political elections, economic trends, corporate mergers, technological or scientific breakthroughs or weatherReally Simple Syndication